top of page

Leave of Absence (LOA)                                  

A leave of absence(s) may be granted if there is a reasonable expectation that the student will return from the leave. Please see school director for leave of absence form or see the school website on the page titled “forms for students” to obtain a copy. All students are eligible to take a leave. Reasons for approved leave of absences are; Medical, bereavement, jury duty, and financial difficulty. Students must follow the institution’s policy in requesting a leave of absence. The leave of absence request must be submitted in advance in writing and include the reason for the request, and the leave must be signed. The leave of absence must be requested in advance of the leave unless unforeseen circumstances prevent the student from doing so. (Example; if a student were injured in a car accident and needed a few weeks to recover, the student would not have been able to request the LOA in advance.) The institution may also grant an LOA to a student who did not provide the request prior to the LOA due to unforeseen circumstances. However, the institution must document the reason for its decision and collect the request from the student at a later date. In this example, the beginning date of the leave would be determined by the institution to be the first date the student was unable to attend the school because of the accident.

Federal regulations allow an approved leave of absence of no more than 180 days in any 12-month period. A student may be granted more than one leave of absence provided that the combined leaves of absence do not exceed 180 days within the 12-month period.

A student on a leave of absence will incur no additional charges by the school. Any leave of absence will extend the students scheduled to graduate date by the same number of days taken in the leave. A leave of absence form is an addendum to the enrollment agreement. The LOA form will be a revision of the scheduled to graduate date on the enrollment agreement. The LOA form must be signed and dated by both the student and the school. A student granted a leave of absence is not considered to have withdrawn and a refund calculation is not required at that time. Any student’s that take an unapproved leave of absence or failing to return to school by the expiration of an approved leave of absence will be withdrawn from school on that day and a withdrawal date for the purpose of calculating a refund will be the student’s last day of attendance.

Attendance Warning:

It is your responsibility to notify the school if you are going to be absent. If you miss 14 consecutive calendar days (10 consecutive calendar SCHOOL days) and are not on a leave of absence, or have not contacted the school, you will be dropped from school.

Grievance/Complaint Form


Your Grievance must be in writing, this form is not a requirement for filing a grievance, it is only provided for those who would like to use it. You may simply write your comment and facts and mail them to the above school address.

Student Grievance Procedure

Any and all student grievances must be handled according to the following procedure in the order listed (Skipping steps will not speed up the process). All Steps should include copies of the previous steps correspondence and results in writing.

Step1) Within 24 hours of any such incident or action the student must file a written grievance (letter) with the program instructor, who will then attempt to resolve the conflict through an informal conference with the parties.

Step 2) if the grievance remains unresolved then the Educational director or an Admissions Officer should be notified and a second conference will be scheduled within 24 hours.

Step 3) in the unlikely event the grievance still remains unresolved after the above steps are completed the student may petition the President (in writing) for a formal review.

The President (or her designated representative) will take whatever steps are deemed appropriate to resolve the matter. This may involve dismissing the grievance due to insufficient cause or evidence, or a formal hearing in more severe cases. The President or designated representative will render a decision which is final and binding on all parties.

This grievance procedure should be exhausted before proceeding to file a complaint with the TN State Board of Cosmetology, NACCAS (accrediting commission), or Higher Education Commission.   

If a complaint is not settled at the institutional level, the student may contact the:

Tennessee Higher Education Commission

404 James Robertson Pkwy

Parkway Towers, Suite 1900

Nashville, TN 37243-0830.

Telephone: 615-741-5293

Below is a link to the THEC website and complaint form:

Release of Information

   Release of Information Form will be provided by the school.  A form is also located in your Orientation Notebook.

Release of Information

Family Educational Rights and Privacy Act of 1974 (FERPA)

Sections 438-40 of the General Education Provisions , as added by section 513-514 of P.L. 93-380, enacted August 21, forbids institutions of higher learning to give out information from the student’s records without his or her consent except to certain educational, state, and federal persons or agencies, including the National Accrediting Commission of Career Arts and Sciences. (NACCAS) Other parties include; School employees who have a need-to-know; Other schools to which a student is transferring; Certain government officials in order to carry out lawful functions; Financial Aid personnel, Organizations doing certain studies for the school. Individuals who have obtained court orders or subpoenas; Persons who need to know in case of health and safety emergencies; State and local authorities to whom disclosure is required by state laws adopted before November 19, 1974. Students or parents/guardians of dependent minors can sign a release form to third parties. If permission is given, it may be revoked by written notification to the school.

Any student or parent of a dependent minor student has the right to see the said student’s file upon request, under of the administrative staff. A request form is provided 

No Information Without Proper Authorization 

Transcript Request Form

Transcript Policy:

Academic transcripts are issued by the registrar’s office on written request and mailed directly to the receiver. One official transcript will be sent free of charge: thereafter a $20 transcript fee must accompany each request. Transcripts are issued when all financial obligations to Image Maker Beauty Institute have been satisfied.  Please call the school at 615-822-6162 to request your transcript. 

Attending Additional Hours Request

If you have the opportunity and desire to attend school on days that you are not scheduled to attend, you may do so with special approval. The reason approval is needed is that if you have a student loan/grant, you can not get ahead or behind scheduled time without it affecting your eligibility. Therefore, we need to review your records before approving special requests. We want you to be successful and graduate as soon as possible.

A setback is not a failure.

Even if it was, failure is the opportunity to begin again more intelligently.

So get back up, dust yourself off and get to work!

Don't Wish for it, Work for it!

Home Page

bottom of page